Team Leader, T&E (Travel & Expense)

Job Description

The T&E Supervisor is responsible for overseeing the Travel & Expenses (T&E) process within the Finance Shared Services team. This role includes managing a team of T&E specialists, ensuring compliance with company policies, and optimizing the processing of travel and expense claims. The T&E Supervisor will ensure timely reimbursements, accurate reporting, and a high level of service to employees across the organization.The role would require the person to work from our Mumbai Office at least 3 days a week.Only Mumbai-based candidates will be considered.Location: Goregaon, MumbaiWhat you will do:1. Team Leadership & Supervision:
• Supervise and mentor a team of T&E Specialists, providing guidance and support to ensure efficient processing of T&E claims.
• Conduct regular team meetings to review performance, address issues, and communicate updates.
• Provide training and development opportunities to team members, ensuring they are equipped to perform their roles effectively.
2. T&E Policy Administration:
• Enforce T&E policies, ensuring that all employee travel and expense activities comply with company guidelines.
• Monitor compliance with travel policies and address any deviations in a timely manner.
• Work with the management team to update policies as necessary, keeping them aligned with industry best practices and company objectives.
3. Expense Report Management:
• Oversee the auditing and processing of employee expense reports, ensuring accuracy and compliance with company policies.
• Ensure timely and efficient processing of T&E reimbursements, addressing any issues that arise.
• Review and approve complex or high-value expense reports, ensuring all documentation and approvals are in place.
4. Reporting & Analysis:
• Prepare and analyze reports on T&E activities, identifying trends, potential issues, and opportunities for cost savings.
• Provide management with regular updates on T&E compliance, spending patterns, and process efficiency.
• Assist in the preparation of reports for internal and external audits related to T&E.
• Prepare and upload month end statements and reports.
5. Compliance & Control:
• Ensure that all T&E activities are in compliance with internal controls and regulatory requirements.
• Participate in and support internal and external audits, providing necessary documentation and information.
• Implement corrective actions as needed to address audit findings or compliance issues.
• Manage Terminated employee expenses and card deactivation.
6. Process Improvement:
• Identify opportunities for process improvements within the T&E function, recommending and implementing changes to enhance efficiency and accuracy.
• Collaborate with IT and other departments to streamline systems and workflows related to T&E processing.
• Lead or participate in projects aimed at enhancing the T&E process.
7. Employee Support:
• Act as a point of escalation for employee inquiries or issues related to T&E processes, ensuring prompt and satisfactory resolution.
• Communicate changes to T&E policies or procedures clearly and effectively to all employees.
• Provide support and guidance to employees to ensure they understand and comply with T&E policies.
Qualifications
• Professional degree:: Bachelors degree in Accounting/Finance or other similar qualification preferred.
• Number of years : Minimum of 5 years of experience in travel and expense management, with at least 2 years in a supervisory or leadership role.
• Experience in a global shared service center or multinational company is preferred.
• Computer skills:
- Proficiency in financial systems and ERP software (e.g., NetSuite, SAP, Oracle).CRM, CPQ and any other billing systems- Advanced knowledge of MS Excel, Google Sheets, and other financial reporting tools.
• Other knowledge / skills:
- Strong leadership and team management capabilities.- Excellent communication skills, both written and verbal.- High attention to detail and strong organizational skills.- Ability to work independently and manage multiple priorities in a fast-paced environment.Additional information
• Your health and well being are important to us at QAD. We provide programs that help you strike a healthy work-life balance.
• Opportunity to join a growing business, launching into its next phase of expansion and transformation.
• Collaborative culture of smart and hard-working people who support one another to get the job done.
• An atmosphere of growth and opportunity, where idea-sharing is always prioritized over level or hierarchy.
• Compensation packages based on experience and desired skill set
Interested candidates can share their profile on hidden_email with below details:Total Experience:Current CTC:Expected CTC:Notice Period:Current Location:Willing to work from office 3 days a week:

Keyskills :
travelexpense