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Virtual Admin Role, Investment Banking, Contractual

1.00 to 6.00 Years   Mumbai City   14 Nov, 2024
Orcapod Consulting Services Pvt Ltd
Job LocationMumbai City
EducationNot Mentioned
SalaryRs 6 - 12 Lakh/Yr
IndustryInvestment Banking / Venture Capital / Private Equity
Functional AreaInvestment Banking / M&A
EmploymentTypeFull-time

Job Description

    Key responsibilities include:
    • Assist the global team with creating and maintaining risk marketing materials, decks for meetings and various initiatives.
    • Act as coordinator for any team events (budget estimates, any approvals, travel, accommodations, conference rooms, etc).
    • Coordinating meetings, events including scheduling, planning, organizing, and assisting with ad hoc items.
    • Liaising with supporting functions such as expense management, vendor management/approvals, and global resources.
    • Managing calendars for senior members of the Risk team
    • Handling travel arrangements for Risk employees, mainly head of risk and managing directors (booking flights, hotels and ground transportation; collecting all relevant details and preparing trip itineraries)
    • Organizing, submitting and ensuring timely payment of expenses
    • Answering inquiries and managing schedules as needed
    • Performing administrative responsibilities such as maintaining files, scanning, faxing, collating, etc., as needed
    • Taking on special projects as assigned by the leadership team
    The ideal candidate is:
    • A detail-oriented self-starter with prior experience in the financial services industry or a multinational firm
    • Highly skilled with Power Point
    • Experienced with Concur/expense management systems
    • Someone who exhibits sound judgement with the ability to prioritize and make decisions
    • Energetic and eager to tackle new projects and ideas
    • A team-player capable of cultivating productive working relationships across the firm
    • Comfortable interacting with high-level executives
    Qualifications:
    • Bachelors degree
    • Three to five years prior experience in supporting a team
    • Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
    • Exceptional writing, editing, and proofreading skills
    • Familiarity with Morgan Stanley and the financial and Risk industry a plus
    • Excellent organization and time-management skills

Keyskills :
travel bookingpersonal assistancetravel managementfacility managementcalendar managementevent managementexecutive assistantvirtual admin

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