Front office executive

Job Description

As a Front Office Executive at IRISH EXPERT LLP, you will play a crucial role in creating a positive first impression for clients and visitors. Your responsibilities will include managing the reception area, handling administrative tasks, and ensuring smooth communication within the office.**Key Responsibilities:**- Greet and welcome visitors with a professional and friendly demeanor.- Answer and direct incoming calls in a courteous manner, ensuring calls are directed to the relevant department.- Handle leads and make cold calls to customers to convert leads into sales.- Manage the reception area to ensure it is clean and organized.- Assist clients with inquiries and provide information about the companys products and services.- Organize employee engagement activities as required.- Coordinate client meetings and set up meeting rooms appropriately.- Provide administrative support to various departments as needed.- Manage incoming and outgoing mail and packages.- Schedule appointments and maintain the appointment calendar, coordinating with team members for synchronized meeting schedules.- Monitor and replenish office stationary and supplies promptly.- Maintain accurate records of visitor logs, incoming calls, and other relevant data, including assisting in maintaining databases and contact lists.**Qualifications Required:**- Graduates with 0-2 years of experience.- Proven experience as a Front Office Executive or in a similar role.- Excellent communication and interpersonal skills.- Professional appearance and attitude.- Strong organizational and multitasking abilities.- Proficiency in Microsoft Office Suite (Word, Excel, Zoho).- Ability to handle stressful situations with poise and tact.- Knowledge of basic administrative tasks and office equipment.Please note that the principal responsibilities mentioned above are illustrative and not exhaustive. Additional responsibilities may be assigned based on organizational requirements.This is a full-time position at IRISH EXPERT LLP with benefits including Provident Fund. The work location is in person. As a Front Office Executive at IRISH EXPERT LLP, you will play a crucial role in creating a positive first impression for clients and visitors. Your responsibilities will include managing the reception area, handling administrative tasks, and ensuring smooth communication within the office.**Key Responsibilities:**- Greet and welcome visitors with a professional and friendly demeanor.- Answer and direct incoming calls in a courteous manner, ensuring calls are directed to the relevant department.- Handle leads and make cold calls to customers to convert leads into sales.- Manage the reception area to ensure it is clean and organized.- Assist clients with inquiries and provide information about the companys products and services.- Organize employee engagement activities as required.- Coordinate client meetings and set up meeting rooms appropriately.- Provide administrative support to various departments as needed.- Manage incoming and outgoing mail and packages.- Schedule appointments and maintain the appointment calendar, coordinating with team members for synchronized meeting schedules.- Monitor and replenish office stationary and supplies promptly.- Maintain accurate records of visitor logs, incoming calls, and other relevant data, including assisting in maintaining databases and contact lists.**Qualifications Required:**- Graduates with 0-2 years of experience.- Proven experience as a Front Office Executive or in a similar role.- Excellent communication and interpersonal skills.- Professional appearance and attitude.- Strong organizational and multitasking abilities.- Proficiency in Microsoft Office Suite (Word, Excel, Zoho).- Ability to handle stressful situations with poise and tact.- Knowledge of basic administrative tasks and office equipment.Please note that the principal responsibilities mentioned above are illustrative and not exhaustive. Additional responsibilities may be assigned based on organizational requirements.This is a full-time position at IRISH EXPERT LLP with benefits including Provident Fund. The work location is in person.

Keyskills :
Interpersonal skillsOffice equipmentExcellent communicationOrganizational skillsMultitasking abilitiesMicrosoft Office Suite