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Executive Assistant

5.00 to 10.00 Years   Noida   04 Sep, 2021
cloudatix
Job LocationNoida
EducationNot Mentioned
SalaryRs 4.5 - 7 Lakh/Yr
IndustryMedical / Healthcare
Functional AreaExecutive Assistant (EA)
EmploymentTypeFull-time

Job Description

Job Title: Executive AssistantJob PurposeProvides support to senior management with organisation, scheduling, correspondence, human resources, and meetings. Takes responsibility and ownership of office organisation, project management, deadline compliance, and important documents and files.Job Duties

  • Organise and schedule meetings
  • Prepare meeting agendas, perform research for meetings, and take minutes during meetings
  • Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members
  • Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence, and maintaining social media presence
  • Perform reception duties such as answering phones where necessary
  • Manage the diaries and schedules of senior management
  • Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas
  • Liaise with clients and business guests
  • Organise media appearances and events
  • Solve simple IT problems and contact the IT department when necessary
  • Maintain electronic filing system, ensuring processes and software are up to date and in working order
  • Manage projects and follow-up with team members where required
  • Maintain a strong working relationship with other relevant departments, including IT, sales, and PR
  • Liaise with other staff members on behalf of senior management
  • Handle payroll, HR, and recruitment duties, including on-boarding new staff members and training new employees where necessary
  • Prepare and deliver monthly reports
Executive Assistant Skills and QualificationsExecutive Support Experience, Administration, Organisation, Clerical Skills, Clear Communication Skills, Initiative, Time-Management, Workload Management, Discretion, Multitasking, Professionalism, Scheduling, Planning, Willingness to Travel, Microsoft Office, Strong Attention to Detail, Confidence, Flexibility, Self-Motivation, Team-Oriented, Persistence,

Keyskills :
electronic filingfilingschedulingtravel arrangementshuman resourcesproject managementbusiness travelmicrosoft officedraftingmonthly reportscommunication skillssocial mediaexecutive supportmedia appearancessenior managementtime mana

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