Facilities Specialist 1

Job Description

Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related costs in facility planning. This position will interface with both senior management as well as individual contributors.As a member of our Real Estate and Facilities team, you will assist the building or office manager in all aspects of daily operations. This may include managing Oracles office space and equipment. Ensure adherence to company guidelines, processes and building and safety codes. Obtain, review and estimate design costs including equipment, installation, labor, materials, and preparation. Prepare annual budget. Conduct benchmarking.Work involves some problem solving with assistance and guidance in understanding and applying company policies and procedures. Excellent communication and decision making skills. Familiarity with email and MS Office applications is essential. Willing to function as after- hours contact for facilities emergencies. May be required to be accessible via phone or pager. Degree, relevant certification or equivalent with 0 - 2 years prior facilities or property assistant experience preferred., Preferably worked in a large IT sector with minimum of 2000 plus employees transport users with 3 to 5 years experience.Knowledge & Capability to managing automated transport operation environment.Adequate knowledge in Report preparation & Presentation skills.TRANSPORT OPERATIONSHelp desk management- (Calls & Emails management)Route planning & generation (automated environment)Deployment of vehicles for Login/logoutCompliance managementInduction of vehiclesCoordination with employees during login & logoutDrop managementDriver BriefingCoordination with vendor supervisorsQueries HandlingParking Area ManagementManaging women employee helplineChecking on BGV / PV / POSH trainings to drivers / vendor employeesRegular meetings with the employees to take feedback & take corrective actions on transport operationsCapability to manage high pressure situations like talking / addressing to huge number of employees when there are issuesCapability to manage / provide additional support for transport operations during BCP situations like strikes / bandh etc.Understanding of overall change management including implementation of changes that are required as per company policyMIS Operation:Pan India Centralized billing verification. ( review the monthly billing through automated transport operation Tool across India include tri KM allocation, routing and optimization)Coordinate with Automation supplier team for any tool based issue/software bug/device issue and resolve.Pan India Reports ( OTA, OTD, Costing, Total Trips, Total Km, Total Employees Pickup & Drop, Seat Utilization, Cost Per Trip, Cost Per Trip KM)Data preparation and presentation Skill.Billing/operation Data AuditingProviding appropriate data to the LOBs to substantiate performance of REFBILLINGDaily Auditing of the trip completed on the automated transport operation ToolResolving Billing IssuesCoordination with vendor supervisors on the billingDriver Briefing for New Drivers - How to operate the device, communication with employees, behavioral and safe driving.Add on activity - Induction of vehiclesVehicle Compliance Check - Vehicle Documents Checking & EHS Items in the vehicleVehicle - Physical Checking of vehicleCompliance document checking & update as and when required.Normal 0 false false false EN-US X-NONE X-NONE

Keyskills :
documentationmsofficespaceplanningproblemsolvingchangemanagementmanagementlericalcopyingcustomerrelationshighpressuresituationsitsectwdervendcontractsofficemanagementseni