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Executive Assistant/Office Manager

2.00 to 6.00 Years   Surat   09 Jan, 2024
Xcellence-IT
Job LocationSurat
EducationNot Mentioned
SalaryNot Disclosed
IndustryIT Services & Consulting
Functional AreaNot Mentioned
EmploymentTypeFull-time

Job Description

    Executive AssistantAn Executive Assistant is a professional who provides administrative support to one or more executives in an organization. They are responsible for managing the executives schedule, handling correspondence, arranging meetings, and coordinating travel. They work closely with the executive to ensure that their daily operations run smoothly.Experience: 2 yearsLocation: SuratGender: Female onlyWork Mode: Work from the Office.(On Site)Roles and Responsibilities of an Executive AssistantHandling correspondence and screening calls and emailsConducting research and preparing reports, presentations, and documentsTaking minutes at meetings and ensuring follow-up actions are completedManaging budgets and expenses..Assisting with personal tasks, such as booking appointments or managing household staff.Acting as the point of contact among executives, employees, clients and other external partnersManaging information flow in a timely and. accurate mannerManaging executives calendars and set up meetingsFormat information for internal and external communication memos, emails, presentations, reportsScreen and direct phone calls and distribute correspondenceOrganize and maintain the office filing systemMaintaining employee records (soft and hard copies)Updating kHz databases (e.g. new hires, separations, vacation and sick leaves)Assisting in payroll preparation by providing relevant data, like absences, bonus and leavesPrepare paperwork for HR policies and proceduresProcess employees requests and provide relevant informationCoordinate HR projects, meetings and training seminarsPrepare reports and presentations for internal communicationsProvide orientations for new employees by sharing on boarding packages and explaining company policiesRequirements and skillsStrong organizational skillsExcellent communication skills, both written and verbalAbility to work under pressure and prioritize tasks effectivelyProblem-solving skillsProficiency in using office software, such as Microsoft Office and Google SuiteAbility to handle confidential information with discretionFlexibility and adaptabilityStrong time management skills.Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)Discretion and confidentiality.Ability to work under pressure and prioritize tasks effectivelyJob Type: Full-timeSalary: From 300,000.00 per yearSchedule: Day shiftAbility to commute/relocate: Surat, Gujarat: Reliably commute or planning to relocate before starting work (Required)Education: Bachelors (Preferred)Experience: Personal assistant: 3 years (Preferred)Speak with the employer91 hidden_mobile,

Keyskills :
Strong organizational skillsExcellent communication skillsProblemsolving skillsProficiency in using office softwareAbility to handle confidential informationFlexibilityadaptabilityStrong time management skillsFamiliarity with office gadgetsapplic

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