Administration Manager

Job Description

RPTECH, a privately held Global IT services and solutions company was started by a group of strategic investors to bring innovative solutions that deliver sustainable value to a global customer clientele.Our IT services team with experts in a specific business portfolio can suggest and implement the right technologies and solutions to address each of the specific areas around your business.RPTECHs experts have tremendous amount of industry experience that helps transforms business needs to deliver a comprehensive client solution.For the journey to become a sustainable leader in global, technology driven solutions, we would like to have the talents across the globe in different domains and technologies to be a part of our company.RP Tech is looking for a full time Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will responsibly complete a range of administrative duties and tasks in different departments. The Administration Manager may see to these tasks themselves, or they may supervise employees who do these duties. The Administration Manager should have excellent communication and organizational skills. The ideal candidate will be well- versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.Responsibilities Key Responsibilities Travel, Transport and Logistics management Maintaining effective office administration for better coordination in the office premises Handling all the activities of housekeeping, security and other office maintenance etc. Distributing the identity cards to the employees for proper mobility within the office premises Efficiently generating maintenance reports and MIS reports on daily basis for the running of company operations Segregating duties and allocating them to the Housing keeping employee for its timely completion Competently preparing SOP for various Administration functions in compliance to company policies Purchasing the stationary and gift items for the office staff for proper inventory control Arranging conferences, seminars, parties and annual get together at the office Organizing for security guards for office premises. Handling complete Facilities (Stationary) and infrastructure set up including repair & maintenance Asset Management, maintaining an inventory & keeping a proper record of an asset Responsible for the housekeeping and handling the manpower for the result oriented target Interacting with different departments for executing the maintenance and AMC of all equipment to view overall efficiency Identifying the commercial properties for office space with a view of expansion keeping the general amenities in view and setting up the facilities Inviting quotations from different vendors and compare the quotes on the basis of cost and quality and prepared the agreements as per the company procedure Developing and devising cost effective sources, commercial negotiations and price fixation, component development, supply compliance and contracts management Evaluating suppliers performance and ongoing compliance in accordance with the defined parameters Coordinating with the vendors for the negotiations and quality checks of the products procured for the office. Monitoring the function of security officers Conducting a security survey of the site with respect to manpower deployment and gadgets etc. Liaising with Government department such as registering authorities for registration of lease agreements on behalf of the company Liaising with telephone agencies for timely restoration of telephone lines in case of breakdown Liaising with electricity department, municipal department, etc. for smooth services Liaising with police department for any assistance to staffs, members or organization in filling of complaint, FIR etc. Providing support to company advocates relating to court cases. Ticketing and Booking Scheduling, Monitoring and maintenance of company vehicles Requirements Professional and Personal Requirements Degree in office/ business administration or equivalent experience Proven experience with 6 to 7 exp in office administration and minimum 3 yrs as administration manager In- depth understanding of office management procedures and departmental and legal policies Familiarity with financial and facilities management principles Proficient in English language and use of MS Office and other office tools/ software An analytical mind with problem- solving skills Excellent organizational and multitasking abilities Organisational and team building skills,

Keyskills :
management procurement administration soffice inventorycontrol itservices officemanagement microsoftoffice assetmanagement