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Manager Administration

6.00 to 10.00 Years   Bangalore   05 May, 2023
SHPL
Job LocationBangalore
EducationNot Mentioned
SalaryNot Disclosed
IndustryMedical / Healthcare
Functional AreaAdministration / Facility / Transport
EmploymentTypeFull-time

Job Description

    • Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment.
    • Ensures general office maintenance like, housekeeping, pest control, hygiene, electrical and mechanical, sanitary and plumbing, space management, minor repairs (Carpentry, masonry, furniture, painting etc.)
    • Accomplishes staff results by communicating job expectations; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
    • Takes care of reimbursement claims ofpersonnel, viz proper checking of Travelling, Conveyance, Telephone/Mobile Phone Exp bills etc, ensure control and timely payment of the same after approval of the competent authority.
    • Checks suppliers bills and forwards only authorized bills to accounts dept for payment. Vendor contract, AMC of contracts, Bills verification, Bills certification, followup of Bills.
    • Provides supplies by identifying needs for reception, switchboard, mail room, and kitchen; establishing policies, procedures, and work schedules.
    • Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
    • Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
    • Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
    • Keeps details of all petty cash expenses with proper approvals from Director and forwarding details of all expenses to Accounts team.
    • Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
    • Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
    • Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
    • Contributes to team effort by accomplishing related results as needed
    Person Specification:
    • Must have at least 6 years of prior experience in Administration
    • Should have prior experience of managing large team size of 25 - 30 people.
    • Should have an excellent written and verbal communication skill.

Keyskills :
purchase requisitionteam leading skillsgovernment liasioningtravel arrangementshousekeeping managementoffice administrationemployee grievancesvendor managementcost optimization

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