Procure to Pay Associate 1

Job Description

We create smart innovations to meet the mobility challenges of now and the future. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses, autonomous subways, signalling and digital mobility solutions. Joining us means joining a truly global community of 36 300 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact. www.alstom.com Procure to Pay Associate 1 About Alstom in India Alstom has established a strong presence in India. Currently, the company is executing metro projects in several Indian cities including Chennai, Kochi and Lucknow where it is supplying Rolling Stock manufactured out its state of the art facility at SriCity in Andhra Pradesh. In the Mainline space, Alstom is executing Signaling & Power Supply Systems for the 343 Km. section on World Bank funded Eastern Dedicated Freight Corridor. Phase 1 in the construction of the new electric locomotive factory for manufacturing and supply of 800 units of 12000HP locomotives is also complete at Madhepura, Bihar while the depot at Saharanpur, Uttar Pradesh is ready to commence operation. Alstom has set up an Engineering Centre of Excellence in Bengaluru, and this coupled with a strong manufacturing base as well as localized supply chains, is uniquely positioned to serve customers across the globe. Today, Alstom in India employs close to 3600 people and in line with Government of India s Make in India policy initiative, Alstom has been investing heavily in the country in producing world class rolling stock, components, design, research and development to not only serve the domestic market, but also rest of the world. www.alstom.com/ India NETWORK & LINKS: INTERNAL
• Other teams within GFC
• Sourcing
• Supply chain
• HR
• Employees
• Country/Region treasury
EXTERNAL
• Banks
OVERALL PURPOSE OF THE ROLE : To execute responsibilities related to Procure To Pay process for specific country/countries assigned to the role RESPONSIBILITIES: Payables :
• Receive physical & electronic documents
• Retrieve documents from vendor portal
• Scan physical and electronic documents
• Validate documents
• Perform data augmentation
• Archive documents according to country policies
• Process 3 way, 2 way and exception invoices
• Manage related litigations
• Process credit notes
• Manage credit note approvals
• Post recoveries, down payments and retentions
• Post other FI documents, adjustments
• Respond to supplier queries
Disbursements :
• Prepare and publish payment schedules
• Generate payment proposal
• Review payment exceptions
• Obtain proposal validation
• Calculate and propose funding
• Execute various payment methods
• Reconcile bank debits with payment file
• Record payments entries in ERP
• Handle exception requests
• Clear liabilities and payments
Travel & Expense:
• Receive Physical and Electronic claims
• Perform standard and compliance checks on claims
• Manage claim related litigations
• Process international travel advances
• Receive and respond to employee queries
• Publish claims related guidelines
• Archive documents according to country policies
Common :
• Adhere to set process and SOPs in the day to day execution of tasks
• Adhere to set controls in the process during execution of tasks
• Actively contribute in performing Root Cause Analysis on all critical issues / errors reported, and closure of corrective and preventive actions
Qualifications & Skills: EDUCATION Graduate in Accounting / FinanceLanguage: English (mandatory) BEHAVIORAL COMPETENCIES:
• Ability to communicate in English, both written and verbal
• Team playing skills
• Ability to adhere to set guidelines
TECHNICAL COMPETENCIES & EXPERIENCE Mandatory
• Understanding of accounting
• Basic skills in accounting tools
Desirable
• Exposure to ERPs
AIR VALUES (Agile, Inclusive & Responsible) BEHAVIOUR:
• Capacity to continuously adapt to a changing environment by showing a pro-active and positive approach
• Actively listen to people, encouraging feedback and sharing experiences
• Make things simple
• Focus on our goals and prioritize our actions
• Be curious and have an appetite for learning
• Work as a team and avoid silos
• Ask questions instead of making assumptions
• Show respect for others individuality and cultural identity
• Keep our commitments towards internal and external stakeholders (employees, customers, passengers, society)
• Comply with our code of ethics and support the use of the Alstom Alert Procedure
• Learn from your mistakes and implement corrective actions
EXPERIENCE / SKILL SET
• 1-3 years of experience in accounting
At Alstom we offer you the opportunity to unleash your potential and reinvent yourself. As a future employee, you will have a unique opportunity to drive our organization forward, while continuing to build your career and contribute to the expanding growth of the global railway industry. More information about Alstom can be found at: www.alstom.com Job Segment: R&D, Accounts Payable, Supply Chain, Facilities, Banking, Research, Finance, Operations,

Keyskills :
root cause analysissupply chainfinancial justificationroot cause