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Administration Manager

5.00 to 9.00 Years   Delhi   31 Jan, 2024
American India Foundation
Job LocationDelhi
EducationNot Mentioned
SalaryNot Disclosed
IndustryNGO / Social Work
Functional AreaNot Mentioned
EmploymentTypeFull-time

Job Description

    ABOUT AMERICAN INDIA FOUNDATIONThe American India Foundation Trust (AIF) is committed to improving the lives of Indias underprivileged, with a special focus on women, children, and youth. The Foundation does this through high-impact interventions in education, health, and livelihoods because poverty is multidimensional. Founded over two decades ago, in the aftermath of the devastating Gujarat earthquake, as a humanitarian initiative by Atal Bihari Vajpayee Ji and Bill Clinton, American India Foundation Trust (AIF) has impacted the lives of 16.51 million of Indias poor across 36 States and Union Territories of India.Learn more at www.aif-india.orgJOB SUMMARY:The Administration Manager will deal with every aspect of operations related to General Administration. S/he holds specific responsibility to provide support in all tasks including office administration & management, asset management, MIS, Compliances, etc.KEY RESPONSIBILITIES:Supervise and monitor the working of. Admin Officer and Office MessengersAssist in framing of office policies and application of administrative Instructions, rules andregulations.Ensuring smooth office supplies, quality checks, and settlement of vendors.Support the rental/lease renewals and establishing new office premises.Negotiate the best rates and deals for local and outstation travel and lodging.Supervise and coordinate for travel/tickets, cab/taxi and stay arrangements as per travel request raised.Provide administrative support for office meetings, events, conferences, and official receptions.Ensuring day-to-day administrative management of offices in Delhi NCR.To organize office filing systems, maintenance of inward-outwards registers, receipt anddispatches of correspondence.Manage staff attendance system and monthly coordination with HR.Maintaining records of all movable & immovable assets at central and regional offices andensuring assets register and asset numbering is up to date.Ensure all organizational assets are always insured.Supervise and ensure proper upkeep and maintenance of office property which includesoffice premises, furniture, fixtures and equipment, computers etc.Supervise maintenance of petty cash.Support the regional administration staff for smooth operations of the regional offices.Any other tasks assigned by the Director Finance and AdministrationREQUIRED QUALIFICATIONS, SKILLS & EXPERIENCE:Graduate/Postgraduate with a minimum of 46 years of work experience in General OfficeAdministration.Sound knowledge and prior administration experience in the social sector shall be preferred.Good management and analytical skills. Proven ability to interpret verbal, written and numerical data.Good interpersonal and communication skills (both oral and written)Ability to work without close supervision or should be self-driven.Flexibility, drive and enthusiasm.Maintain confidentiality, friendly and helpful approach.Other: Salary commensurate with experience.Position Availability: Immediately,

Keyskills :
General AdministrationOffice AdministrationAsset ManagementMISComplianceSupervisionCoordinationNegotiationAdministrative SupportMaintenanceInsuranceCash ManagementInterpersonal SkillsCommunication Skills

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