Document Specialist Female Only

Job Description

Role RequirementsActing as a documentation administrator from the Mumbai office, reporting directly to his/her peers (based in/outside the office) on a full time basis, including outside of working hours.Whilst the Company has hundreds of transactions with revenues consistently over 100m USD, it operates with a start up, non corporate mindset, constantly looking for disruptive workflow ideas that could assist incumbent processes, having staff help out each other in roles that are fluid, rather than set in one repetitive task.The candidate must excel at the following skills:
• A very high level of spoken and written English and rapid troubleshooting skills, taking initiative on a constant basis.
• Strong ability for inbox management - to prioritize and sort email correspondence in line with the Companys communication protocols.
• Approachable, polite, and friendly even whilst under pressure and heavy workloads particularly as the existing staff have been with the Company for many years.
• Integral, a team player to juniors and being able to operate without having the Owner present.
• Full-time telephone and WhatsApp correspondence with counterparties related to the business (service providers, suppliers, buyers, other parties) on invoicing, payments, etc.
• Real-time internal communication and coordination of tasks within different areas in the Group (across different time zones - primarily, Middle/East and Africa).
• A knowledge of metal trading is welcomed but not essential, though onemust have a strong drive to learn and grow.
• Willingness to understand the business in its entirety rather than just one aspect finance, logistics, operations, sales, relationship management to name a few.
• Key qualities for the role accuracy, ability to operate under pressure in a fast-paced work environment with a high level of integrity, and ability to assume ownership and responsibility over the role. Daily work would include the below:
• Ensure documentation as required for each shipment the Company makes is accurate prior to sending to buyers.
• Preparation of documentation sets based on pre-defined lists per buyer based on received documents. Level 6, Capricorn Tower Trade Centre Second, Sheikh Zayed Road, Dubai, UAE / hidden_mobile / www.halcyonmetals.com
• Detailed verification of documentation that is received from suppliers to ensure complete accuracy and timely follow-ups for pending or corrected documents.
• Verification of shipping documentation in terms of data written there in to ensure complete accuracy before sending to buyers.
• Daily reconciliation of pending documentation per shipment.
Required Education, Skills, and Qualifications- A minimum of a first-class Bachelors degree from a first-class universitypreferably in law, English or administrative-related degrees.- Knowledge of documentation processing is welcome, but not mandatory.- Written English skills must be excellent.- Previous job experience involved experience at a freight forwarder, shipping line, or logistics company dealing in international freight movements.- Well-versed in general IT, MS Office, Tally- no other technical knowledge isrequiredERP training is given on job. - Fast typing skills and highly efficient multi-tasking abilities.- Asian language (Hindi and/or Gujarati) fluency.- Ability to adapt to different cultures (Central African counterparties on one end, blue chip Western customers on the other end). Benefits - Job training in situ upon commencement of therole.- Regular mentoring by the Owner on job progress/development.- Family run business with rapid scope for progress and evolution given the lean nature of the businesss workforce. Remuneration, Working Hours and Holidays- Gross salary of INR 50000 to 100000 per month.- Working hours as required, with a minimum of Monday to Friday from 11:30am to 9:30pm IST, Saturday 1:30pm to 7:30pm at a minimum (to be aligned with East African and UK working hours), with agreement to any reasonable request to work outside normal hours and/or extra time as required from outside of the workplace to complete pending work.- 21 calendar days paid holidays per annum.

Keyskills :
freight forwardinglogisticsocean transportation