Executive Accounts

Job Description

1. Accounts Operation: (Weightage: 25%)
• Issuing/verifying quotations/purchase orders for all business verticals.
• Collecting/following up for the data from the concerned departments for preparation of invoices or any other reports (AG Report, Penalty Reports etc.)
• Preparation of MIS report (monthly P & L, monthly budget etc.) periodically as well as when required.
• Verifying Bank Book, Cash Book, Journal Books, Purchase Book, Sales book, etc.
• Approval of payments by verifying the supporting receipt shared by the depositor through emails by uploading the same on HKMS.
• Handling Partners request to transfer money: Recharges in SCOs other Service Suppliers e wallets on SCOs request from HKMS (e.g. IRCTC, etc.); Transferring money to SCOs/Other support partners (SA, BA, etc) bank accounts registered with us on their request on HKMS.
• Reconciliation of the Wallet Transactions with HKMS Transactions.
• Checking of Petty cash of regional teams with all supporting and resolving the issues or excess usage if any.
1. Data Entry and Accounting: (Weightage: 30%)
• Making/Verifying Daily Data entry (Purchase, Sales, Bank, cash, Journals, Debit Note, Credit Note).
• Making necessary entries for completion of monthly accounting (Income & expenses, receipts, salary, payments etc.).
• Preparation/Verification of vouchers with the relevant supporting duly attached.
• Daily/Weekly/Monthly/Quarterly/Annually Reconciliation of transactions on HKMS (Portal) and Data entered in Tally territory wise and as whole.
• Daily Bank Reconciliation.
1. Supplier Receivable Management: (Weightage: 10%)
• MIS Verification and Preparation of the Invoices.
• Tallying the reconciliation statement with the client through mails, calls, sending the hard copies or meeting in person.
• Reconciling, coordinating, acknowledging and following up the clients and departmental heads for pending payments
1. Vendor Payment Management:(Weightage: 10%)
• Preparation of the Invoices through HKMS or Offline as per the instructions and process.
• Tallying the reconciliation statement with the departmental heads through mails, calls, sending the hard copies or meeting in person.
• Coordinating with departmental heads for the payments and reconciliation.
• Verifying all the Accounting SOP is followed with respect to making a vendor payment. (PO, Agreement, Hard Copy of Invoice, Approvals etc).
• Reconciliation of HKMS transactions and HK e wallets on daily weekly/monthly/annually of the partners.
1. Employee Salary & Management: (Weightage: 05%)
• Reminder for Timely receipt of Payrolls and Reimbursements.
• Verifying and taking necessary approvals on the reimbursements forms with supporting documents duly attached as per the policy.
• Processing Salaries as per the payroll and reimbursements of Employees for payments.
1. Policy & SOP: Implementation (Weightage: 10%)
• Comply with the policies and the SOPs of the project and the company as and when issued.
• Apart from the project and company policies and SOPs, comply with the guidelines and instructions from the concerned governmental / non-governmental agencies related with our projects/businesses.
• Helping draft the SOPs for processes / procedures to the regional and central teams.
• Ensuring that the policies / SOPs are implemented as-it-is.
• In case of any suggestions about a policy/SOP, coordinate with the seniors at the regional and/or central offices in writing.
1. Reporting & Escalation: (Weightage: 10%)
• Reporting to and keeping in loop the immediate senior for all aspects of the work regularly.
• Making sure to escalate directly to the higher authorities / management for any rare aberration / anomaly in the operations of the project/business to get quick attention.
• Escalating all issues which need seniors / immediate seniors attention on regular basis.
• Responding to any call, message, email, etc within time so that there is no loss direct / indirect to the project/business handled by you.
• Sending all the required reports to the concerned seniors periodically and as and when required by them.
• Maintaining a cordial relationship with sub-ordinates and seniors to ensure a higher level of efficiency of the team working with you.
• Participating in Weekly, Monthly, Quarterly and Annual reviews with all reports and discussing the issues with seniors openly to achieve the targets smoothly.
• Daily reporting to seniors through SMS, E-Mails, and Phone with the help of reporting format shared time to time.
B: Key Skills:
• Very Good Communication and Interpersonal Skills.
• Hands on experience with Tally Software, MS-Excel, MIS reporting, Filing, etc.
• Having good knowledge of GST.
• Good exposure to daily accounting and book-keeping.
• Excellent attention to detail.
C: Qualification:
• Any Graduate
D: Experience:
• 2 to 3 years of relevant experience in the same industry.

Keyskills :
gsttaxation