Purchase Executive

Job Description

Job Title: Purchase Executive Import, Export & Technical ProcurementLocation: Taloja MIDCIndustry: Manufacturing / EngineeringExperience Required: 23 YearsDepartment: Purchase / Supply Chain ManagementReporting To: Purchase Manager / Supply Chain HeadJob Description Purchase Executive (Import, Export & Technical)Position OverviewWe are seeking a proactive and detail-oriented Purchase Executive with 23 years of experience in manufacturing or engineering industries. The candidate will be responsible for domestic and international procurement, vendor management, import-export coordination, technical sourcing, and ensuring timely availability of materials required for production and project execution.Key ResponsibilitiesProcurement & Purchasing
• Source and procure engineering materials, raw materials, consumables, spare parts, and equipment as per company requirements.
• Obtain quotations from suppliers, compare prices, negotiate commercial terms, and finalize purchases.
• Generate and process Purchase Orders (POs) in ERP/software systems.
• Monitor order status and ensure timely delivery of materials.
• Maintain procurement records, supplier databases, and purchase documentation.
Technical Procurement
• Interpret technical specifications, drawings, BOMs (Bill of Materials), and engineering requirements.
• Coordinate with Production, Engineering, Maintenance, and Quality departments for procurement planning.
• Source technical and specialized engineering products from domestic and international suppliers.
• Evaluate supplier capability based on technical and commercial requirements.
Import & Export Operations
• Handle import procurement activities including RFQs, supplier coordination, and order follow-up.
• Coordinate with freight forwarders, CHA (Custom House Agents), shipping lines, and logistics providers.
• Prepare and verify import-export documentation such as:
  • Commercial Invoice
  • Packing List
  • Bill of Lading / Airway Bill
  • Certificate of Origin
  • Import/Export Licenses
  • LC and payment-related documents
• Track shipments and ensure timely customs clearance.
• Coordinate with finance and logistics teams for import/export compliance and documentation.
Vendor Management
• Develop and maintain relationships with existing and new vendors.
• Conduct vendor evaluation and performance assessment.
• Negotiate pricing, payment terms, delivery schedules, and contracts.
• Identify alternate suppliers to optimize cost and supply reliability.
Inventory & Cost Control
• Monitor inventory levels and coordinate procurement planning.
• Ensure cost-effective purchasing while maintaining quality standards.
• Support inventory optimization and reduction of procurement lead times.
• Assist in annual budgeting and cost-saving initiatives.
Compliance & Documentation
• Ensure compliance with company procurement policies and statutory requirements.
• Maintain accurate records of purchases, imports, exports, and vendor transactions.
• Support internal and external audits related to procurement activities.
Required Qualifications
• Bachelors Degree in Engineering (Mechanical/Electrical/Production) OR Graduate with relevant procurement experience.
• Additional certification in Supply Chain, Procurement, Import-Export Management, or Logistics will be an advantage.
Required Experience
• 23 years of experience in Purchase, Procurement, Import-Export, or Supply Chain functions.
• Experience in Manufacturing, Engineering, Industrial Equipment, Fabrication, EPC, or Process Industries preferred.
• Exposure to technical procurement and international sourcing.
Required SkillsTechnical Skills
• Knowledge of engineering materials and industrial products.
• Understanding of import-export procedures and documentation.
• Knowledge of customs clearance processes and international logistics.
• Ability to read technical specifications and engineering drawings.
• ERP/MRP software knowledge (SAP, Oracle, Tally, ERPNext, etc.).
• Proficiency in MS Excel, Word, and Outlook.
Soft Skills
• Strong negotiation and vendor management skills.
• Good communication and coordination abilities.
• Analytical and problem-solving mindset.
• Attention to detail and documentation accuracy.
• Ability to work under deadlines and manage multiple priorities.
Key Performance Indicators (KPIs)
• On-time procurement and delivery performance.
• Purchase cost savings and supplier negotiations.
• Vendor performance and lead-time management.
• Inventory availability and stock optimization.
• Accuracy of import-export documentation.
• Compliance with procurement and statutory requirements.
Employment Type: Full-TimeLocation: Taloja MIDCExperience: 23 YearsIndustry: Manufacturing / EngineeringSalary: As per industry standards and candidate experience.

Keyskills :
inventory managementpurchase vendor development