EXECUTIVE I - PURCHASE

Job Description

Job PurposeEffectively raising of purchase orders and ensure 100% servicing to avoid anyproduction shortfall. Review the quality and cost aspects and adhere to the stipulatedtimelines for the same. Vendor interaction for supply planning and adherencePrimary ResponsibilitiesBusiness Responsibility Areas(Please detail out at least 8-10 responsibility areas)Key Performance IndicatorsRM Material Servicing: Raising Purchase Orders as per plan Agreement on lead time at material level with each supplier and discussing deviations from same on a monthly basis Computing safety stocks to be maintained to cover plan variations Sharing forecasts with suppliers and agreeing on inventory to be maintained by them Tracking, Sharing and discussing order compliance with suppliers on a monthly basis De-risking supplies by creating capacities wherever requiredFG Servicing: Discussions on Plan loading for OPCs with planning basis capacities Arranging RMs required by OPCs for plan fulfillment Timely raising of POs on OPCs as per allocation shared by distribution Daily monitoring of output from OPCs and circulation of plan vs actual report Arranging week meets with OPCs to understand and address challengesAdministration and MIS Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data as per stated guidelines in Asian Paints Quality Systems (APQS) Support Manager-Purchase for the quarterly Raw Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function Maintain system hygiene by updating the correct master data like vendor master, valid open POs in the system Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders. Ensure on-time actions on quarterly slow moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor. Ensure closure of recovery from suppliers with regards to discount rebates, etc Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.Quality Control: Monthly tracking of rejections both Direct and Online with reasons and ensuring Direct rejections are returned to suppliers within 7 working days Discussion of rejections with suppliers and obtaining CAPA from suppliers Extending support to suppliers to control high rejections Quality rejection handling and CAPA closures in SAP as guided by ManagerProjects Undertaking projects for savings costs by means of alternate sourcing, indigenization, etc. Undertaking projects to develop and launch Traded ProductsVendor Delivery performanceVendor payment performanceCAPA closure within timelinesRejected stock disposal within targetDaysPO creation as per target timelinesEnsure timely recovery of discounts anddetention charges if anyMIS report generation and circulation asper target date100% APQS complianceTimely completion of projects and achieving cost savings targetsScope of Worka) Financial Scope (Range of financial spend):NAb) People Management Scope (Range of no. of Direct/ Indirect Reports):NAc) Geography Coverage (Country-wide/ State-wide / Area-wide) Managing Suppliers locates across Indiad) Corporate Coverage (Company-wide / Business Unit or Function-wide / Sub-function-wide / Other):Key InteractionsInternal Accounts / IT/ Taxation / Planning / Plants / FinanceExternal SuppliersRole Requirements / SpecificationsQualificationsEssentialGraduatePrevious ExperienceEssential Basic MS Excel knowledge Basic commercial knowledgeDesiredPrevious purchase experienceSAP/ERP exposureFunctional Competencies Basic commercial knowledge Conversant with Excel, Word, SAPBehavioral Competencies Good Communication skillsMinimum Education B SC Experience 1.00 to 3.00 years,

Keyskills :
shared serviceswinning others overcost savingsvendor master