EXECUTIVE I - IMPORTS

Job Description

EXECUTIVE I - IMPORTS EXE-Asi-HEA-2022-07-12-2322Posted on 13-Jul-22EXECUTIVE I - IMPORTS, Asian Paints Limited (APL), 1Company Asian Paints Limited (APL) Vertical Supply Chain (SCHN) Job DescriptionRole IdentifierJob Title Executive ImportsDepartmentImportsReporting toExecutive/Manager - ImportsGradeN/AS or A/AS or A/SA or N/SAJobs Reporting IntoNoneLocation/UnitCorporate OfficeRole DescriptionJob Purpose
• Ensuring customs clearance of all imported material (RM/Marketing/Capex etc.) at the respective port locations within the defined time limits
• Liaise with Custom House Agents (CHA) to ensure smooth customs clearance and highlight issues faced, if any, therein
• Liaise with storage agents for clearance of raw material imported in bulk at various locations
• Arrange for movement of imported consignments post clearance from ports to receiving locations (plants/TLs etc.) by co-ordinating with the purchasers, transporters, CHAs and the receiving locations
• To monitor the payment performance to CHAs and transporters and co-ordinate with SSC for resolving issues for bills that are on hold
Primary ResponsibilitiesBusiness Responsibility Areas(Please detail out at least 8-10 responsibility areas)Key Performance Indicators Servicing
• Co-ordinate with buyers for receipt of documents for clearance and handing over to CHAs
• Co-ordinate with CHAs to ensure smooth clearance of the consignments once they arrive at the port
• To highlight and escalate issues, if any, faced during customs clearance
• Ensure movement of material from port to plants/TLs post clearance
Clearance days: 4.5 days (FCL), 5.5 days (ISO) and 6 days (LCL) Payment Performance
• Calling of quarterly outstanding statements in prescribed format.
• Co-ordinating with CHAs , transporters & SSC for resolution of problems and ensuring timely clearance of CHA clearance and freight bills within defined credit days.
• To regularly monitor the daily tracking sheet (DTS) sent out by CHAs and proactively resolve issues with invoices that are on hold
Min 90% on-time payment to CHAs and transporters at company level Import on FOB basis
• To handle import of material on FOB basis by liaising with freight forwarders (FFs) for getting quotations, preparing comparative summary
• To co-ordinate with the selected freight forwarder and ensure that the consignment reaches the port as per the agreed upon
Error free, within set timelines. Frequency - as as when Import Document Handling
• To ensure that hard copies of the original documents received during the clearance process are sent out to SSC
• Ensure that documents are sent to SSC within 1 month after clearance
Import in Bulk
• To co-ordinate with buyers and storage providers for smooth clearance of material imported in bulk
• To liaise with the CFA for generating of documentation (delivery, goods issue, invoices, e-way bill etc.) for movement from port to plant
• To ensure stock hygiene by passing inventory posting documents after due approval
• As and when bulk parcels are received
Handling of licenses
• To manage procurement of licenses (MEIS, SHIS etc.) used during the clearance process
• To co-ordinate with SSC for prompt payment to license vendors
• To liaise with CHAS to ensure that the licenses are utilized during clearance and are accounted for
• As and when licenses are procured and utilized
IT (breakWalls)
• To update breakWalls for each consignment and ensure that CHAs are also updating
• To highlight issues, if any, with breakWalls and to speak with IT/breakWalls vendor for resolving the same
• Daily
Reports
• To prepare and generate various reports as per the required frequency to various stakeholders
• Monthly/Quarterly
Scope of Worka) Financial Scope (Range of financial spend):
• No direct deliverables on the spends. However, opportunities for clearance cost reduction to be explored and highlighted.
b) People Management Scope (Range of no. of Direct/ Indirect Reports):
• No direct reportees
c) Geography Coverage (Country-wide/ State-wide / Area-wide)
• Country-wide
d) Corporate Coverage (Company-wide / Business Unit or Function-wide / Sub-function-wide / Other):
• Clearance of all material imported by Deco (RM/ Finished Goods/Samples/ Capex/Spares etc.)
Key InteractionsInternal
• RM Purchase / Marketing team (for handing over of clearance documents, getting dispatch instructions etc.)
• SSC team (for issues w.r.t CHA payment)
• Corporate Finance team (for customs duty payment)
• Plant/TL inwarding team (for handling inwarding related issues)
• Taxation team (for any issues w.r.t Customs)
External
• Customs House Agents (CHAs)
• Freight Forwarders
• Transporters
Role Requirements / SpecificationsQualificationsEssential
• Graduate in Science / commerce
Desired
• Some exposure to export-import processes
Previous ExperienceEssential
• For Officer-II level 2 to 3 year relevant experience in export / import handling
Functional Competencies
• Conversant with MS Office, SAP
Behavioral Competencies
• Communication skills (written and verbal) for coordination with internal and external stakeholders
• Influencing and negotiation skills
Additional RequirementsDocument DetailsWritten ByDateValidated ByDateApproved ByAmit Gokhale (Senior Manager Inbound Logistics)Date01st November 2018Minimum Education Graduate Experience 0.00 to 3.00 years,

Keyskills :
cfacost reductionms officeresolving issuessetpeople management