Safety and Compliance Clerk (Overnight Shifts)

Job Description

Canada Based Trucking company with terminals all around in Abbotsford, Calgary, and Edmonton! We provide Full Truck Load Transportation Services to and from major cities in Western Canada and Western US.Company is growing and is in search for a strong communicator who is detail orientated to join our dynamic team! Are you interested in a rewarding, challenging and exciting career The Safety and Compliance Clerk is responsible for building and maintaining strong relationships with multiple drivers to seamlessly coordinate them to successfully service customer loads. They will be responsible for communicating effectively and efficiently both internally and externally to achieve high levels of safety and service.Responsibilities will include:1. Driver FilesCheck and update the accuracy, completeness, and validity of all driver records, including but not limited to:Drivers license and expiry datesDriver abstract / Motor Vehicle Record (MVR) and expiry datesMedical certificates and drug/alcohol testing records, including pre-employment and random testingPolice verification / background check recordsPR cards, passports, health cards, and other required identification documentsAnnual driver record reviewsDriver training related to CN, CP, and other customer-specific requirements, procedures, and training programs; ensure completion and records are updated in the applicable systemsFollow up with drivers regarding missing, expired, or incomplete documents.Maintain accurate and up-to-date electronic and paper driver files.2. Tractor FilesCheck and update the accuracy, completeness, and validity of all tractor records, including:Vehicle registration and insurance expiry datesSemi-Annual/periodic inspection certificates and expiry datesSafety recalls and required corrective actionsMaintenance and compliance documentation, where applicableInsurance-related updates, including changes to insurance coverage/type and updating the applicable recordsFollow up with the Shop/Maintenance Team and owner-operators regarding outstanding paperwork and compliance documentation.3. Trailer FilesCheck and update the accuracy, completeness, and validity of all trailer records, including:Vehicle registration and insurance expiry datesAnnual/periodic inspection certificates and expiry datesSafety recalls and required corrective actionsMaintenance and compliance documentation, where applicable4. Fuel ComplianceOpen and close fuel pumps according to company procedures.Monitor fuel usage and investigate fuel-related exceptions.Follow up with drivers who fuel at unauthorized locations or exceed specified fuel limits.Open and close fuel cards as required.Maintain accurate fuel-related records and documentation.Report unusual, excessive, or non-compliant fuel transactions to the appropriate department.5. Permits and TranspondersObtain, maintain, and update required permits and transponders for company trucks.Monitor permit and transponder expiry dates and ensure timely renewals.Maintain accurate records of permits and transponders assigned to each vehicle.6. Compliance Control TasksComplete and maintain documentation related to safety and regulatory compliance.Request required records from drivers, owner-operators, the Safety Team, Shop/Maintenance Team, and other stakeholders.Conduct driver, tractor, and trailer file completeness audits.Prepare and maintain expired-document reports.Track upcoming document expirations and ensure timely renewals.Follow up on missing, expired, or incomplete documentation.Conduct monthly driver, tractor, and trailer file audits.Identify, correct, and document compliance deficiencies.Maintain accurate electronic and paper compliance records.Prepare files and documentation for regulatory inspections and audits.Track corrective actions and follow up until they are fully resolved and closed.Ensure compliance records are properly organized and readily available when required.7. Other Safety-Related DutiesPerform any other safety, compliance, documentation, or administrative duties assigned by management.Assist the Safety/Compliance Team with additional tasks and projects as required.Overall ResponsibilityEnsure that driver, tractor, trailer, fuel, permit, and safety/compliance records are accurate, complete, current, properly maintained, and readily available for regulatory inspections, audits, and internal compliance reviews.QualificationsGood verbal and written English communication skillsTMW knowledge will be an asset.Strong problem solving skillsProven strength in communication and relation buildingSome post-secondary education is an assetMust be legally allowed to work full time in CanadaKnowledge of hours of serviceTransportation Knowledge.Minimum GraduateAnalytical and critical thinking skillsProven team player with ability to align position goals with corporate strategic goals.Shift timing: Night Shift 8:30PM - 5:30AM .

Keyskills :
problem solvingcritical thinkingverbalwritten English communicationrelation building