Document Control Specialist

Job Description

As a Document Controller at Stantec, you will be responsible for handling documents in compliance with STANTEC and Project procedures. Your role will involve performing various documentation activities as directed by managers and project teams in a timely and professional manner. It is essential for you to align with the core values of STANTEC.Key Responsibilities:- Control and manage Engineering and Supplier Documents & Drawings- Conduct quality assessment of key deliverables- Define effective numbering procedures and automated work processes- Streamline document exchange with clients & supply chains- Facilitate internal & external review cycles- Manage Project Correspondence- Track Minutes of Meetings and Action Items- Expedite documents and materials based on PO delivery schedule- Identify and highlight discrepancies/delays to minimize adverse effects on project deliveries- Resolve VQN (NCR) issues regarding materials and documentation- Process Notification of inspection, Non-Conformity Request & Inspection Report- Monitor, follow-up and inform project about total QS cost with input from QS coordinators- Report QS activity forecast to the client- Follow up with QS on project requirementsQualifications Required:- Any Graduate/ Diploma holders- Minimum 5 years of related work experience in office work, documentation, and control- Functional knowledge in one sector such as Water industry, Energy, Oil & Gas, Infrastructure- Proficiency in using spreadsheets, databases, word processing, and willingness to learn new applications and tools- Excellent communication skills with fluency in English (oral and written)- Competent in client service management and able to build lasting relationships with clients- Strong decision-making skills and problem-solving abilities- Ability to work under pressure and on own initiative- Prior experience with tools like Projectwise, Sharepoint, SAP, Business Collaborator, Version Control, etc.Stantec is a global leader in sustainable engineering, architecture, and environmental consulting, with approximately 32,000 employees working in over 450 locations across 6 continents. The organization values innovation at the intersection of community, creativity, and client relationships to advance communities worldwide. Join Stantec in redefining whats possible.(Note: Additional details of the company were not present in the provided job description) As a Document Controller at Stantec, you will be responsible for handling documents in compliance with STANTEC and Project procedures. Your role will involve performing various documentation activities as directed by managers and project teams in a timely and professional manner. It is essential for you to align with the core values of STANTEC.Key Responsibilities:- Control and manage Engineering and Supplier Documents & Drawings- Conduct quality assessment of key deliverables- Define effective numbering procedures and automated work processes- Streamline document exchange with clients & supply chains- Facilitate internal & external review cycles- Manage Project Correspondence- Track Minutes of Meetings and Action Items- Expedite documents and materials based on PO delivery schedule- Identify and highlight discrepancies/delays to minimize adverse effects on project deliveries- Resolve VQN (NCR) issues regarding materials and documentation- Process Notification of inspection, Non-Conformity Request & Inspection Report- Monitor, follow-up and inform project about total QS cost with input from QS coordinators- Report QS activity forecast to the client- Follow up with QS on project requirementsQualifications Required:- Any Graduate/ Diploma holders- Minimum 5 years of related work experience in office work, documentation, and control- Functional knowledge in one sector such as Water industry, Energy, Oil & Gas, Infrastructure- Proficiency in using spreadsheets, databases, word processing, and willingness to learn new applications and tools- Excellent communication skills with fluency in English (oral and written)- Competent in client service management and able to build lasting relationships with clients- Strong decision-making skills and problem-solving abilities- Ability to work under pressure and on own initiative- Prior experience with tools like Projectwise, Sharepoint, SAP, Business Collaborator, Version Control, etc.Stantec is a global leader in sustainable engineering, architecture, and environmental consulting, with approximately 32,000 employees working in over 450 locations across 6 continents. The organization values innovation at the intersection of community, creativity, and client relationships to advance communities worldwide. Join Stantec in redefining whats possible.(Note: Additional details of the company were not present in the provided job description)

Keyskills :
Document ControlProjectwiseSharepointSAPVersion ControlEngineering DocumentsSupplier DocumentsDrawingsQuality AssessmentNumbering ProceduresDocument ExchangeProject CorrespondenceMinutes of MeetingsAction Item TrackingExpedite DocumentsReso