Personal Secretary for School

Job Description

Role Overview:As an Executive Assistant, you will provide high-level administrative and secretarial support to the Principal, ensuring the smooth management of schedules, communication, and coordination of daily operations in alignment with the schools vision and objectives.Key Responsibilities:- Maintain the Principals calendar by scheduling appointments, meetings, and events.- Organize and coordinate internal and external meetings, including agenda preparation and minute-taking.- Manage incoming and outgoing correspondence such as emails, letters, and calls.- Maintain an organized filing system for important documents and reports.Communication Management:- Act as a liaison between the Principal and staff, parents, students, and external stakeholders.- Draft and proofread official letters, circulars, and reports.- Ensure timely communication of directives and information from the Principals office.Coordination & Planning:- Coordinate logistics for school events, inspections, and official visits.- Follow up on action items from meetings and ensure timely completion.- Assist in compiling reports and presentations for school management or external authorities like CBSE, UDISE, OASIS, etc.Confidentiality & Discretion:- Handle sensitive information with the utmost confidentiality and professionalism.- Maintain discretion in all matters related to the Principals office.Office Management:- Monitor office supplies and ensure the smooth functioning of the Principals office.- Assist in managing school administrative procedures as directed by the Principal.Qualifications & Requirements:- Graduate (preferably in Administration, English, or related fields).- Minimum 3-5 years of experience as an Executive Assistant/PA, preferably in an educational institution.- Excellent written and verbal communication skills in English.- Strong organizational, interpersonal, and time-management skills.- Proficient in MS Office (Word, Excel, PowerPoint) and email handling.- Ability to multitask, prioritize, and work under pressure.(Note: No additional details of the company were provided in the job description) Role Overview:As an Executive Assistant, you will provide high-level administrative and secretarial support to the Principal, ensuring the smooth management of schedules, communication, and coordination of daily operations in alignment with the schools vision and objectives.Key Responsibilities:- Maintain the Principals calendar by scheduling appointments, meetings, and events.- Organize and coordinate internal and external meetings, including agenda preparation and minute-taking.- Manage incoming and outgoing correspondence such as emails, letters, and calls.- Maintain an organized filing system for important documents and reports.Communication Management:- Act as a liaison between the Principal and staff, parents, students, and external stakeholders.- Draft and proofread official letters, circulars, and reports.- Ensure timely communication of directives and information from the Principals office.Coordination & Planning:- Coordinate logistics for school events, inspections, and official visits.- Follow up on action items from meetings and ensure timely completion.- Assist in compiling reports and presentations for school management or external authorities like CBSE, UDISE, OASIS, etc.Confidentiality & Discretion:- Handle sensitive information with the utmost confidentiality and professionalism.- Maintain discretion in all matters related to the Principals office.Office Management:- Monitor office supplies and ensure the smooth functioning of the Principals office.- Assist in managing school administrative procedures as directed by the Principal.Qualifications & Requirements:- Graduate (preferably in Administration, English, or related fields).- Minimum 3-5 years of experience as an Executive Assistant/PA, preferably in an educational institution.- Excellent written and verbal communication skills in English.- Strong organizational, interpersonal, and time-management skills.- Proficient in MS Office (Word, Excel, PowerPoint) and email handling.- Ability to multitask, prioritize, and work under pressure.(Note: No additional details of the company were provided in the job description)

Keyskills :
Administrative SupportSecretarial SupportCalendar ManagementCommunication ManagementReport PreparationLogistics CoordinationConfidentialityOffice ManagementMS OfficeMeeting CoordinationDrafting Official LettersEvent Coordination